Construction
From measure sheet to supplier order, without the typing
An AI system that reads a field measure sheet, checks every line against the supplier catalogue, and places the order directly. No re-keying.
A window and door contractor
The challenge
A crew measures on site and fills out a measure sheet. Back at the office, somebody types every line of it into the supplier's ordering system.
It is slow, and it is the wrong kind of slow, because nothing is being decided. It is transcription. It is also where the expensive mistakes happen. A digit transposed on a width becomes a window that does not fit, which becomes a remake, a delayed install, and a margin that has quietly gone.
How we approached it
The measuring was never the problem. The gap between the sheet and the order was.
So we closed it. The sheet the crew already fills out becomes the input, the system reads it, checks it against what the supplier will actually accept, and places the order. Where a line is ambiguous it asks a person rather than guessing, because a confident wrong answer is worse than a question.
What we built
A system that takes the measure sheet as it comes off site and turns it into a validated supplier order.
- Reads each line off the measure sheet: dimensions, product, options
- Validates every line against the supplier catalogue and its ordering rules before anything is submitted
- Places the order directly through the supplier integration
- Flags anything ambiguous for a person to confirm rather than guessing at it
- Keeps the original sheet attached to the order, so any question can be traced back to what the crew actually wrote
The system asks when a line is ambiguous. That is the difference between AI that people trust with real orders and AI they quietly stop using.
The result
Orders leave the same day the measurements come in, instead of waiting for someone to find time to type them.
Transcription errors stop being a category of problem. The office stops doing data entry and goes back to the work that needs a person, and the crew's measurements arrive at the supplier as the crew wrote them.
Have something like this?
Tell us what you are working on. Even if it is not fully defined yet, we can help you work out what it takes.